New Reporting Requirements for Virginia Registered Corporations Due July 1, 2021

The Virginia General Assembly has passed legislation to review the fiscal ramifications of changing the state’s corporate income tax to a unitary combined method of a reporting.  The Virginia Department of Taxation has begun sending notices to businesses of this reporting requirement.  Please do not ignore this notice if you receive one. 

All corporations must submit their responses by July 1, 2021.  The report is prepared based on the information provided on the corporation’s 2019 Virginia income tax return.  The Virginia Department of Taxation will not offer any extensions on this reporting.  Failure to report the information may result in a $10,000 penalty. 

Certain corporations are exempt from the unitary business requirements.  These corporations are still required to log in to the website as outlined in the notice and notify the Department of Taxation that the business does not fall under the requirement for additional reporting.  For additional information and answers to frequently asked questions, please visit the Virginia Department of Taxation here.

What is a Unitary Business?

A unitary business is a single economic enterprise made up of separate parts of a single business entity or of a commonly controlled group of entities that are determined to be interdependent, integrated, and interrelated through their business activities.  A unitary business can include subsidiary corporations, corporations with common ownership, and partnerships owned directly by the designated entity or indirectly through a series of partnerships or other pass-through entities.  Common control is typically defined as owning at least 50% of the voting power of the corporation or partnership.  For stock held by various related individuals or entities, the constructive ownership rules do apply in determining control. 

Who is Exempt from the New Requirements?

Corporations that are not included in a unitary business are exempt from the new reporting requirement.  In addition, the Virginia Department of Taxation has listed the following exemptions for businesses that are otherwise part of a unitary group: 

  • Certain insurance and banking corporations
  • Foreign corporations, whereby at least 80% of the average payroll, property, and sales are outside the United States
  • Unitary businesses whereby every member solely operates in Virginia and does not operate in any other jurisdiction

As mentioned above, even if the business is exempt from the new reporting requirement, corporations must still log into the website and notify the Virginia Department of Taxation that the business is exempt from the additional reporting by completing a brief questionnaire. 

How to Report the Unitary Business Information

The Virginia Department of Taxation has developed a spreadsheet to provide various business and accounting information for each member of the unitary group.  This information is required to be reported by the designated corporation, which is appointed by the unitary group.  The designated corporation should provide the requested information for every member of the group, including businesses that may have no nexus in Virginia and would not otherwise be required to file a Virginia income tax return.  The information requested is based on the Virginia tax returns prepared for 2019.  Likewise, the determination of the unitary group is based on the ownership and business structure for the 2019 tax year. 

The filing of the unitary combined report does not substitute the filing of the corporate income tax return.  If any member of the unitary group is required to file a Virginia income tax return for 2019 but has not done so, that corporation should first complete the Virginia income tax return prior to completing the unitary business report since the return information will be required to properly complete the report.  As previously noted, the unitary combined report information is required to be submitted by July 1, 2021.  Any late filed reports may result in a $10,000 penalty. 

Due the complexities associated with determining if the unitary business rules apply and the information requirements to file unitary business report, we recommend that our clients reach out to us as soon as possible with any questions so that we can properly advise and assist with this new requirement. 

If you are not a current client but require assistance, please contact us to discuss how we may assist you with this reporting compliance.

© 2021


Written by: David Falwell, CPA

David Falwell

David Falwell joined Thompson Greenspon in 2009 after working several years for a large regional CPA firm in the Northern Virginia area. He is currently a manager in the tax department.

David is responsible for the review of Federal and multi-state tax returns, as well as tax planning strategies for a variety of clients, including government contractors, professional service firms, technology companies and closely-held businesses. David also has significant experience in issues including FAS 109 – Income Tax Provisions for financial statements, taxation of resident and non-resident aliens, and mergers and acquisitions.

David holds both a Bachelor of Business Administration degree in Accounting and Masters degree in Accounting from the College of William and Mary. In 2012, David was selected as a “SmartCPA” by SmartCEO Magazine. The Virginia Society of Certified Public Accountants and Virginia Business Magazine also named him a “Super CPA” in 2012 in the category of Young CPAs (under 35).

Information provided on this web site “Site” by Thompson Greenspon is intended for reference only. The information contained herein is designed solely to provide guidance to the user, and is not intended to be a substitute for the user seeking personalized professional advice based on specific factual situations. This Site may contain references to certain laws and regulations which may change over time and should be interpreted only in light of particular circumstances. As such, information on this Site does NOT constitute professional accounting, tax or legal advice and should not be interpreted as such.

Although Thompson Greenspon has made every reasonable effort to ensure that the information provided is accurate, Thompson Greenspon, and its shareholders, managers and staff, make no warranties, expressed or implied, on the information provided on this Site, or about any other website which you may access through this Site. The user accepts the information as is and assumes all responsibility for the use of such information. Thompson Greenspon also does not warrant that this Site, various services provided through this Site, and any information, software or other material downloaded from this Site, will be uninterrupted, error-free, omission-free or free of viruses or other harmful components.

Information contained on this Site is protected by copyright and may not be reproduced in any form without the expressed, written consent of Thompson Greenspon. All rights are reserved.

Share:

Leave a Comment





This site uses Akismet to reduce spam. Learn how your comment data is processed.